Use our site to generate forms of minutes for your annual meetings of shareholders and board of directors - for free.
These forms are provided for your reference and convenience only, and are intended to be a starting point to help you meet your annual meeting requirements. We do not provide legal advice. You should contact qualified legal counsel to provide assistance with any questions and to help you understand any legal requirements associated with your corporation’s shareholder and meeting requirements.
How to Use the Generator and Minutes
The Minutes Generator will generate basic form documents for an Annual Meeting of Shareholders and an Annual Meeting of Board of Directors.
Because in many cases, small corporations often call meetings without following the formal notice requirements in their bylaws, the generator also creates a “Waiver of Notice and Consent to Holding of Meeting” document. In most cases, having the participants sign the waiver document will suffice to bypass the formal notice requirements. (Please consult your legal counsel.)
Simply enter the information requested for each form as requested. It is good form (and the minutes will look better) to use complete names and written out dates.
When all the information is entered, submit the form. The form will be emailed to the email address requested in the form (so please make sure it is a valid email address).
Our system will email you basic set of minutes in html format. Note, when you open the email, you may get a warning message that “One or more ActiveX controls could not be displayed…” I’m not sure why this comes up, but press “OK” and the full email will become visible. Then simply copy the entire contents of the email (use “CTRL + A” to select all, then “CTRL + C” to copy all of it), open a blank Microsoft Word document and paste it in (“CTRL + V”). You should end up with a formatted document that you can save to your system. (Note – I’ve successfully created Word format documents using this tool. I don’t know if there are any issues with using other word processors.)
You are then free to edit the form as you see fit. For example, you should remove unnecessary signature lines or add the names of other officers, elected, etc. Remember to seek legal counsel guidance to make sure your minutes satisfy all your applicable state law requirements.
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