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Annual General Meeting
Community Arts Foundation
Organization: Community Arts Foundation
Meeting Type: Annual General Meeting
Financial Year: 2023 (January 1 - December 31, 2023)
Meeting Date: March 16, 2024
Meeting Time: 10:00 AM - 12:30 PM
Location: Community Arts Center, Main Hall
Attendance & Quorum
Total Membership: 247 members
Members Present: 89 in person, 34 via video conference
Total Present: 123 members (49.8% - quorum achieved)
Board Members Present: 8 of 9 directors
Chair: Patricia Johnson
Secretary: Michael Chen
Call to Order
Chair Patricia Johnson called the meeting to order at 10:05 AM and confirmed quorum was achieved.
Approval of 2023 AGM Minutes
Minutes from the March 18, 2023 Annual General Meeting were approved unanimously.
Chair's Annual Report
Patricia Johnson presented highlights from 2023:
- Served 1,850 community members through arts programs (up 23% from 2022)
- Launched new youth theater program with 145 participants
- Completed facility renovation adding 2,000 sq ft of studio space
- Established partnership with 12 local schools for arts education
- Received national recognition with Arts Excellence Award
Executive Director's Report
Amanda Foster reported on operational achievements:
- 47 exhibitions and performances hosted
- 230 classes and workshops offered
- 450 volunteer hours contributed
- 94% participant satisfaction rating
- Expanded outreach to underserved neighborhoods
Financial Report (Year Ending December 31, 2023)
Treasurer Robert Taylor presented audited financial statements:
Revenue: $847,000
- Grants and donations: $520,000 (61%)
- Program fees: $245,000 (29%)
- Fundraising events: $82,000 (10%)
Expenses: $798,000
- Programs and services: $542,000 (68%)
- Administration: $156,000 (20%)
- Fundraising: $100,000 (12%)
Net Surplus: $49,000
Total Assets: $1.2M
Cash Reserves: $285,000 (4.3 months operating expenses)
Motion: To accept the audited financial statements for 2023.
Moved by: Sarah Williams
Seconded by: David Martinez
Vote: 121 in favor, 0 opposed, 2 abstentions
Result: APPROVED
Board of Directors Election
Three board positions were open for election (3-year terms):
Candidates:
- Lisa Anderson (incumbent) - 118 votes
- Jennifer Kim (incumbent) - 115 votes
- Thomas Brown (new candidate) - 109 votes
- Maria Garcia (new candidate) - 87 votes
Elected Directors: Lisa Anderson, Jennifer Kim, Thomas Brown
Special Resolution: Bylaw Amendment
Resolution: To amend Article 7 of the bylaws to allow for hybrid (in-person and virtual) board meetings.
Discussion: Members discussed the benefits of increased accessibility while maintaining engagement quality.
Vote: 116 in favor, 5 opposed, 2 abstentions (95% approval - exceeds 75% requirement)
Result: APPROVED
Strategic Plan 2024-2026
The board presented the new three-year strategic plan focusing on:
- Expanding youth programs to reach 500 participants annually
- Achieving financial sustainability with 6 months operating reserves
- Enhancing facility accessibility and technology infrastructure
- Strengthening community partnerships and collaborations
Adjournment
Meeting adjourned at 12:35 PM.
Next AGM: March 15, 2025 at 10:00 AM
Annual General Meeting
Community Arts Foundation
Organization: Community Arts Foundation
Meeting Type: Annual General Meeting
Financial Year: 2023 (January 1 - December 31, 2023)
Meeting Date: March 16, 2024
Meeting Time: 10:00 AM - 12:30 PM
Location: Community Arts Center, Main Hall
Attendance & Quorum
Total Membership: 247 members
Members Present: 89 in person, 34 via video conference
Total Present: 123 members (49.8% - quorum achieved)
Board Members Present: 8 of 9 directors
Chair: Patricia Johnson
Secretary: Michael Chen
Call to Order
Chair Patricia Johnson called the meeting to order at 10:05 AM and confirmed quorum was achieved.
Approval of 2023 AGM Minutes
Minutes from the March 18, 2023 Annual General Meeting were approved unanimously.
Chair's Annual Report
Patricia Johnson presented highlights from 2023:
- Served 1,850 community members through arts programs (up 23% from 2022)
- Launched new youth theater program with 145 participants
- Completed facility renovation adding 2,000 sq ft of studio space
- Established partnership with 12 local schools for arts education
- Received national recognition with Arts Excellence Award
Executive Director's Report
Amanda Foster reported on operational achievements:
- 47 exhibitions and performances hosted
- 230 classes and workshops offered
- 450 volunteer hours contributed
- 94% participant satisfaction rating
- Expanded outreach to underserved neighborhoods
Financial Report (Year Ending December 31, 2023)
Treasurer Robert Taylor presented audited financial statements:
Revenue: $847,000
- Grants and donations: $520,000 (61%)
- Program fees: $245,000 (29%)
- Fundraising events: $82,000 (10%)
Expenses: $798,000
- Programs and services: $542,000 (68%)
- Administration: $156,000 (20%)
- Fundraising: $100,000 (12%)
Net Surplus: $49,000
Total Assets: $1.2M
Cash Reserves: $285,000 (4.3 months operating expenses)
Motion: To accept the audited financial statements for 2023.
Moved by: Sarah Williams
Seconded by: David Martinez
Vote: 121 in favor, 0 opposed, 2 abstentions
Result: APPROVED
Board of Directors Election
Three board positions were open for election (3-year terms):
Candidates:
- Lisa Anderson (incumbent) - 118 votes
- Jennifer Kim (incumbent) - 115 votes
- Thomas Brown (new candidate) - 109 votes
- Maria Garcia (new candidate) - 87 votes
Elected Directors: Lisa Anderson, Jennifer Kim, Thomas Brown
Special Resolution: Bylaw Amendment
Resolution: To amend Article 7 of the bylaws to allow for hybrid (in-person and virtual) board meetings.
Discussion: Members discussed the benefits of increased accessibility while maintaining engagement quality.
Vote: 116 in favor, 5 opposed, 2 abstentions (95% approval - exceeds 75% requirement)
Result: APPROVED
Strategic Plan 2024-2026
The board presented the new three-year strategic plan focusing on:
- Expanding youth programs to reach 500 participants annually
- Achieving financial sustainability with 6 months operating reserves
- Enhancing facility accessibility and technology infrastructure
- Strengthening community partnerships and collaborations
Adjournment
Meeting adjourned at 12:35 PM.
Next AGM: March 15, 2025 at 10:00 AM
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